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Electronic Document Management

Gestión Documental considera la digitalización de los documentos oficiales que circulan por la Oficina de Partes de Casa de Moneda de Chile, logrando al interior de la institución disminuir los tiempos de respuesta, procesamiento y distribución de los mismos.

De esta forma colabora con la reducción de otros recursos como insumos de oficina y espacios utilizados para su almacenamiento.

Document Management involves the digitalization of all official documents that circulate the Office of Records and Archives of the Chilean Print and Minting House. It is concerned with reducing wait times for receiving, processing and distributing communications within the institution.

In this way it collaborates with reducing the use of other resources such as office materials and storage space.

This project has given us a means for generating and centralizing the documentation that circulates the institution, thus providing documents that may be reused, with the certainty that the latest version of the file is kept along with a record of its modifications. It has also allowed us to have more control over information access, by establishing privileges to certain users.

This system also provides evidence of the flow of the document, indicating its current stage.

Within this context, the Chilean Print and Minting House is using this project as a strategy for complying with government initiatives for modernizing the state, as established in Supreme Decrees 71, 81, and 83.

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